Falcons News · PRIVIT INFORMATION – STALEY HIGH SCHOOL


Staley High School is using PRIVIT to electronically sign and store all documents necessary for MSHSAA student-athlete eligibility purposes.  Staley High School is confident this system will be extremely beneficial and user-friendly to all parties, but at the beginning, students and families will need to allow up to 30 minutes to set up or to re-establish old accounts.  This is the same website Staley used several years ago, so if families had an account back then, old information was archived, and they will be able to log in and update their current information.

Go to the Privit site for Staley High School: https://staleyfalcons-mo.e-ppe.com/index.jspa

KEY POINTS:

  1. All students/families will need to either create an account or log in to a previously established account.
  2. Once accounts are created, ALL FORMS must be completed EVERY YEAR except the physical form.  Physicals are to be uploaded by families (via scan or readable smartphone photo) into Privit (see instructions below).  Physicals are good for MSHSAA eligibility purposes for two years (730 days) from the date the physical was administered.  If the Staley Activities Office has a copy on file of a Staley student’s 2018-19 physical, it is also good for the 2019-20 school year and will be uploaded by the Activities Office this summer (unless families would like to upload it themselves).
  3. Staley High School’s preference is to have students upload physicals before freshman year (to cover 9th and 10th grades) and then before junior year (to cover 11th and 12th grades).

For a PDF copy of the instructions listed below, click here: PRIVIT-Parent Instructions for Staley High School

This document provides Privit Profile instructions to parents at Staley High School. Your account can be setup/accessed, information completed, and your e-signature applied using your mobile device, laptop, tablet or any device connected to the internet. Below are the general steps to complete the required items within your student’s Privit Profile. Please note: All forms must be completed and on file in order to participate in athletics. If you need assistance, please contact Privit’s Help Center at: 844-234-4357 (Mon.-Fri. 8:00 AM to 5:00 PM ET; if after hours please leave a detailed voicemail with the best number to contact you)

  1. Click REGISTER for a new Parent/Guardian account if you do not have a Privit account already setup.

or

If you have a previously-established account, click LOG IN with your Parent’s/Guardian’s email address and your password. If you do not remember your password, click LOG IN and then click on Forgot Password?  If you cannot remember your account e-mail address, please contact the Privit Help Center at 844-234-4357.

 

  1. Use the ADD MEMBER button to add your athlete(s) to your homepage if you are new to Privit (or if you have a new athlete to add to your existing account). If your athlete(s) are already on your account from a previous year, you may skip this step and go to step 3.
  • Click Add Member on the left side of the page under your name.
  • Enter your student athlete’s first name (and last name if different), date of birth, and gender.
  • Ignore Enable Login and then click Add Member. You will now see your student athlete’s name listed on your home page, under your name.
  • You should not click on JOINED TEAMS or complete any forms on your Parent/Guardian homepage. All forms will be completed on your athlete’s homepage.

 

  1. Next join your athlete to the team(s) they intend to go out for.
  • Click on your Athlete’s name to the left of the page (underneath your Parent/Guardian’s name) to go to the Athlete’s homepage.
  • Then click on the blue Joined Teams tab; you will then be taken to the Teams page. Join your athlete(s) to the appropriate team(s), and click the blue Done button at the bottom of the screen.

 

  1. Complete or Update the Pre-Participation History form.
  • On the Athlete’s home page, click on the blue Pre-Participation History tab and complete all questions. If you have completed this form for your athlete previously in Privit update the form with any changes to your athlete’s health history since you last completed the form (your previous answers auto-populate) in this form). When you have finished answering click Submit at the bottom of the form.
  • A pop up will appear to review or sign the document. Click the blue Sign button, then:
  • If you have not previously created your e-signature within Privit, select the blue Create New Signature With your curser on a computer or with your finger from a tablet/mobile device, create your signature or initials then click the blue Save tab. You will see your signature displayed. Select the grey Done tab underneath. You will then want to create your athlete’s signature in the same fashion.
    • When both signatures have been created, click on the word Home near the top left of the screen to return to your athlete’s homepage.
    • Then from within the athlete’s homepage click theX Parent/Guardian click here to sign” within the Pre-Participation History Form tab.
    • Your signature will appear. Check the acknowledgement box under your signature, and then click the button next to the text stating “Do you wish to sign this document on behalf of your athlete”. Your athlete’s signature will then appear. Click the box to acknowledge the athlete signature, and click the SIGN DOCUMENT You will then see the completed and signed document in your athlete’s Manage Documents screen. Click on the word Home toward the upper left side of the screen to return to your athlete’s home screen. You may then move to step 6.
  • If you have previously created your e-signature, your e-signature will appear, you can check the acknowledgement box and then click to sign the document. If you have previously created your athlete’s e-signature, click the button next to the text stating “Do you wish to sign this document on behalf of your athlete”. Your athlete’s signature will then appear (if you have created it previously; if not, you will be given the option to create it). Click the box to acknowledge, and click to Sign Document. You will then see the completed and signed document in your athlete’s Manage Documents Click on the word Home toward the upper left side of the screen to return to your athlete’s homes screen. You may then move to step 6.

Please note: once you have created a parent e-signature and athlete e-signature, you will not be required to repeat this process. You will be able to apply this parent e-signature anywhere a parent e-signature is required.

 

  1. Complete the remaining forms for the student athlete.From your athlete’s home screen, complete each of the following remaining forms, and apply your Parent/Guardian e-signature and/or your Athlete’s e-signature:
  • Emergency Contact Information Form  (Parent/Guardian and Athlete e-signature required)
  • MSHSAA Parent Permission Form (Parent/Guardian e-signature required)
  • MSHSAA Student Permission Form (Athlete e-signature required.)
  • MSHSAA Concussion Materials (Parent/Guardian and Athlete e-signature required)
  • IMPACT Testing Form (Parent/Guardian and Athlete e-signature required)
  • Athletic Handbook Verification Form (Parent/Guardian and Athlete e-signature required)

 

  1. You will then need to print the forms for your athlete to take to the doctor’s for the physical exam.
  • A copy of the forms you need print can be found by clicking the blue Print Documents tab toward the bottom of your athlete’s home page.
  • Click Download next to the Blank MSHSAA Physical Form to download and then print the form.
  • Then click PRINT next to the completed Pre-Participation History Form to download and print this form as well.
  • Bring both the completed Pre-Participation History Form and the Blank MSHSAA Physical Form to the student’s required physical.
  • When the MSHSAA Physical Form has been completed and signed by the doctor, please upload this form only into your student athlete’s account by following step 8, below

 

  1. How to upload the completed and signed MSHSAA Physical Form: before uploading, you will need to either take a photo of the completed form with your smartphone/tablet or scan the completed form into your computer*.

 

*If you will be taking a picture with a smartphone or tablet to upload, open the internet  browser (Safari on the iPhone) and type in the school’s Privit website: https://staleyfalcons-mo.e-ppe.com/index.jspa

  • Then login to your account.
  • Go to the athlete’s home page, scroll down and click on Manage Documents. Within the Manage Documents screen, click Upload Document near the top right.
  • Click Choose File then select “camera” and take a picture, and then click Use Picture to upload it. Or select “photo album” to select a photo of the document from the photo album. (and then click Use Picture to upload it).  PLEASE MAKE SURE THE PHOTO IS READABLE!  If not, you will be asked to take another photo in order for your student to be eligible to participate in activities!
  • Then in the drop-down next to Document Type select MSHSAA Physical Exam Form from the drop-down choices. (Also there is an optional ability to add a comment.)
  • Click Upload.
  • You should be directed back to the student athlete’s Manage Documents You should see the uploaded document and any other documents that have been submitted.
  • For further assistance on uploading documents, please click here.

 

  • If you will be uploading a scanned image (in a .pdf) of the document from your computer:
  • Click Manage Documents from the student athlete’s home screen. Next, click Upload Document near the top right.
  • Click Choose File to search and select the document from your computer.
  • From the drop-down next to Document Type, select MSHSAA Physical Exam Form. (Also there is an optional ability to add a comment.)
  • Click Upload.
  • You should be directed back to the student athlete’s Manage Documents You should see the uploaded document and any other documents that have been submitted.

 

Important: Once the required e-signatures have been applied to the necessary forms, the signed document will become available automatically for the appropriate staff member for review and approval. The Completion Status bar should turn green and indicate Submission Complete. If the status bar is still orange and indicating Submission Incomplete, hover your cursor to see what still needs to be completed. A staff member at the school will update the “Pending” or “Needs Update” Clearance Status, the status is not automatically updated

Privit Profile App: Privit offers a mobile app for the Parent/Guardian and the student athlete. It’s free to download for both Apple iOS devices and Android devices. Click here to download for iOS from the Apple Store and for Android from Google Play.

 

If you need assistance, please contact the Privit Help Center at 844-234-4357.